HOTL Volunteer Sign Up: Race Packets - MySignUp Sign Up Sheet

HOTL Volunteer Sign Up: Race Packets

Instructions

Thank you for signing up for the 2009 Head of the Lake Regatta!

The west coast's premier head race.

We will send a confirmation email and continue to communicate with you about meeting times and job responsibilities as we get closer to race day. Remember, we are counting on you once you sign up. Please give us ample time to find a replacement if you can't fulfill the duties you sign up to do.

If you are racing, be sure to sign up for tasks/times that do not conflict with your racing schedule. See the preliminary list of events at Regatta Central.

Thank you for helping to make this regatta a success!

Create your own SignUp by clicking here.
THIS SIGNUP IS CURRENTLY CLOSED

WHAT	WHEN	WHERE	HOW	WHO	WHO	WHO	WHO	WHO
TROPHY PREPARATION	ASAP	Trophy Shop	Trophies need to be engraved with results from past two years, cleaned up, transported to/from UW and displayed on race day and engraved after with this years results.	Amy Peck
COUNT AND REPRINT BOW NUMBERS	One month prior to race day	Anywhere	Need to coordinate with Dave Rutherford who has an idea about using architects to and print new numbers.	Ginny Senear
PICK UP SHIRTS FROM SILK- SCREENER	One week prior to race day	To be determined	Pick up shirts from silk-screener on a business day.	Ann Dalton	Megan Kruse
FOLD AND ORGANIZE SHIRTS	One week prior to race day	LWRC Boathouse Conference Room	10-15 people to fold and label shirts, reorganize in boxes, relabel boxes.	Cathy Voss	Karen Bolin	Liam Lavery	Chris Mahoney	Deb Atkinson
FOLD AND ORGANIZE SHIRTS	One week prior to race day	LWRC Boathouse Conference Room	10-15 people to fold and label shirts, reorganize in boxes, relabel boxes.	Bunny Schmidley	Megan Kruse	Alice Rollins	Ann Dalton	Lynne Robins
FOLD AND ORGANIZE SHIRTS	One week prior to race day	LWRC Boathouse Conference Room	10-15 people to fold and label shirts, reorganize in boxes, relabel boxes.	Cristine Reynolds	Rob Reynolds	Kim Wicklund	connie crosby	kirk clothier
BUY ENVELOPES AND SAFETY PINS	One week prior to race day	Find best price	Susan Kinne will know how many we need. Purchase envelopes and pins and deliver to boathouse.	Liam Lavery
PRINT LABELS FOR PACKETS	Friday prior to race day	Home computer or LWRC	Susan Kinne will provide data for labels to be printed from seeding sheets.	Tina Cha
PACKET ASSEMBLER	Saturday prior to race day (after LWRC practice).	LWRC Boathouse Conference Room	Systemize efficient layout and stuff packets.	Rachel McGovern	Cathy Voss	Jeny Potter	Vanessa smith-bronstein	Kate Brooks
PACKET ASSEMBLER	Saturday prior to race day (after LWRC practice).	LWRC Boathouse Conference Room	Systemize efficient layout and stuff packets.	Penny Lewis	michael cheung	Katie Peichel	Kathy Del Beccaro	Mary Harper
PACKET ASSEMBLER	Saturday prior to race day (after LWRC practice).	LWRC Boathouse Conference Room	Systemize efficient layout and stuff packets.	Dale Peschel
PACKET DISTRIBUTORS	Saturday 2:30PM to 5:30PM	LWRC Boathouse Outside Entrance	Set up table, organize packet distribution, stand at counter and distribute packets to racers.	michael cheung	Kim Manderbach
MERCHANDISE SALES	Saturday 2:30PM to 5:30PM	LWRC Boathouse Outside Entrance	Set up table, merchandise and cash box. Organize and sell merchandise.	Barbara Gregory	Genevieve Olivarez-Conklin
PACKET DISTRIBUTORS	Saturday 5:30PM to 8:00PM	LWRC Boathouse Outside Entrance	Distribute packets to racers. Sell merchandise. Tear down table, place remaining packets with vender merchandise for transport to UW Sunday morning.	Angela Holroyd	Rachel McGovern
MERCHANDISE SALES	Saturday 5:30PM to 8:00PM	LWRC Boathouse Outside Entrance	Sell merchandise, count cash, make change. Tear down merchandise table , box up merchandise, and organize for transport to UW in the morning.	Barbara Gregory	Genevieve Olivarez-Conklin
VENDOR & PACKET TRANSPORT	Saturday 12:00PM to 3:00PM	LWRC Boathouse to UW Boathouse	Pick up tables, chairs, merchandise, packets and transport to UW Parking Lot for set up. Bring your truck or van, if you have one.	Sandra Gardner	Empty	Empty	Empty	Empty
VENDOR TENT SET UP	Saturday 12:00PM to 3:00PM	University of Washington, just north of Conibear Shellhouse near the IMA.	Set up signs, banners, tents, chairs, and tables delivered to UW parking lot.	Empty	Empty	Empty	Empty	Empty
PICK UP COFFEE	Sunday 6AM and 7AM	Starbucks on Eastlake (between Lynn and Loisa on east side of street)	Pick up a cambro of coffee and bring the 6am one to the snack stand at Conibear. Then pick up 2 more at 7am from same place and bring them to the snack stand. Coffee is pre-ordered and pre-paid.	Empty
PACKET DISTRIBUTORS	Sunday 6AM to 8AM	Conibear Main Entrance	Set up table, organize packet distribution, stand at counter and distribute packets to racers.	Sandra Gardner	Cindy Anderson	Abby Egginton	Empty	Empty
HOSPITALITY	Sunday 6:30AM to end of day	Conibear Main Entrance	Answer questions: regatta information, rules and procedures, direct people to maps (required by US Rowing) and problem solve. Work closely with Andi Day who is the primary point person here.	Empty	Empty	Empty
FOOD AND BEVERAGE SALES	Sunday 6:30AM to 8:30AM	Conibear Main Entrance	Set up concession stand. Sell prepackaged food and beverages for LWRC.	Jaami Rutledge	Empty
FOOD AND BEVERAGE SALES	Sunday 8:30AM to 10:30AM	Conibear Main Entrance	Sell prepackaged food and beverages for LWRC.	Jaami Rutledge	Karli Barich	Catherine Most
FOOD AND BEVERAGE SALES	Sunday 10:30AM to 12:30AM	Conibear Main Entrance	Sell prepackaged food and beverages for LWRC. Take down concession stand.	Jaami Rutledge	Candis Litsey	Carol McMeekin
MERCHANDISE SALES	Sunday 6:30AM to 8:30AM	University of Washington, just north of Conibear Shellhouse near the IMA.	Sell merchandise, count cash, make change.	Empty	Amy McGhee
AWARDS SET UP AND ASSISTANCE	Sunday 8:30AM to end of day	Conibear Main Floor	Assist with awards set up, organization, prepare medals, and handing out.	Sandra Gardner	Kathy Del Beccaro
MERCHANDISE SALES	Sunday 8:30AM to 10:30AM	University of Washington, just north of Conibear Shellhouse near the IMA.	Sell merchandise, count cash, make change.	Cindy Anderson	Sally Thompson
MERCHANDISE SALES	Sunday 10:30AM to 12:30PM	University of Washington, just north of Conibear Shellhouse near the IMA.	Sell merchandise, count cash, make change.	Danielle Ellingston	Empty
VENDOR TENT TEAR DOWN	Sunday 1PM to 3PM	University of Washington, just north of Conibear Shellhouse near the IMA.	Tear downsigns, banners, tents, tables, and chairs. Pick up litter. Return parking lot to normal. Load onto trucks for delivery to LWRC.	Paul Grigsby	Regan McClellan	Jeny Potter	Empty	Empty
VENDOR TRANSPORT	Sunday 1PM to 3PM	University of Washington to LWRC	Pick up tables, chairs, merchandise, packets and transport to LWRC. Bring your truck or van, if you have one.	Marie Hagman	Kim Wicklund	Empty
BOATHOUSE CLEANUP	Sunday 1PM to 3PM	Conibear Main Floor, Referee Room, Timing Room	Wipe tables, sweep floors, pick up garbage, stack chairs, vacuum carpet.	Molly Corrigan	Emily Simonds	Julie Smith	Karin Rogers	Kari Page